The most important thing about data archiving is to know the purpose for it. Some companies need to archive data because the law demands it. Trading houses, insurance business and healthcare institutions are required to archive data for the posterity. Your business might not have any data archiving requirements, but doing so can save you a lot of trouble if you ever face any lawsuits
Less is more
Always use an automated solution to archive your data, manual archiving can be really rather wasteful. Also, remember that an archive is not a backup, you don’t need every bit of data that ever generated by your business. So, only archive data that might be required for research at a later date or may be required for a lawsuit.
Have a strict data retention policy
Don’t let unimportant, useless data take up storage space. Once you know what you are archiving, set up a data retention and data destruction policies for the rest. If you are keeping un archived data for 3 months or 6 months periods, then make sure it is deleted at the end of the term and there are no backups left. Review your backups once every year to make sure there are no files left past their retention period.
Choose the software carefully
Archiving software and backup software isn’t the same thing; backup is meant to restore a file if it gets corrupted or deleted somehow. The files are in use and thus changeable, backup would need to be done on a regular basis. In case of archiving, the files are no longer in use, you are saving the most update version of the file and it may or may not be required sometime in the future, long term retention is the chief objective with archiving.