When it comes to organizing online meetings between people in remote locations, many of the modern methodologies are still being used. Telephone operators have been offering teleconferencing services over traditional networks for years, using fixed and mobile phones. With the advent of digital telephony, particularly with the introduction of the Isdn standard, since the 1980s some telecom providers have started offering videoconferencing services, but they have become increasingly costly, less flexible and Of quality not always satisfactory. A step forward, especially at the level of access to videoconferencing, was carried out in the second half of the 1990s with the happy integration of the Internet, the H.264 audio-video compression standard and the marketing of webcams, headphones with Microphone and laptop with video camera. Thanks to the launch of dedicated software, video conferencing on the Web has started to spread, especially in the twelve-year-olds, in corporate offices to organize fast audio-video meetings between people in distant locations: away colleagues, site managers, consultants, Partners and teleworkers. In parallel, some video conferencing companies have begun launching telepresence solutions based on a mix of on-premises technology and outsourcing management and connectivity services. The advantage of these solutions is to allow meetings between remote people, but thanks to large, high-definition screens and high-fidelity audio systems, they almost give the impression that individuals are physically present. Adding functionality such as file sharing and collaborations, telepresence meetings can reach a level of “immersion” that does not disappoint the physical meetings, requiring long organizational times and high cost of travel.
Innovative and immersive virtual meetings
Today, companies have a huge range of choices for organizing remote meetings. Focus on the most immersive and innovative alternatives. Keeping the benefit of Internet telephony or voice chat services, let’s focus on video conferencing, which also allows you to share presentations, text documents, spreadsheets, projects, photos and videos. Again, the chances of choice are different, so it is not possible, before investing, to consider the actual needs of their business as well as the economic availability. You have to move with great intelligence before adopting technologies and services that may not yield a return on investment, disappoint in terms of benefits, and ultimately not be used by your employees.
Two first steps are to decide whether your company can benefit of videoconferencing and to define what kinds of collaborative activities can benefit from this innovation. Not all companies often organize management boards or board meetings with many participants, often resident in remote locations: if you are talking about a company of this type, setting up a telepresence room can be a good choice. At the center there is a large oval table, where the present sit on one side. Remote interlocutor images appear – on a natural scale – on three 55-84-inch Ultra HD HDD monitors, arranged along a curved line. Camcorders, microphones and loudspeakers must be of the highest quality.
In most other cases, it may be sufficient to equip one or more meeting rooms for videoconferencing. If you expect more workgroups to use videoconferencing at the same time, it is better to set up more Virtual Meeting Room (Vmr), perhaps smaller ones. A Vmr usually employs only one medium-sized screen with a good webcam and connected to a computer running a Unified Communications & Collaboration solution. Each Vmr must be assigned a unique Uniform Resource Identifier (URI), which allows them to be connected by users enabled through different device types.
Keep in mind that it increases the percentage of new hires belonging to the Millennials generation so accustomed to the video, and is likely to work in teams, possibly even “virtual”. For this reason, it is desirable to deal with videoconferencing projects, and those responsible for it should consult with both business and HR managers in order to align the choices with the characteristics of the staff that needs to be involved.
Another important nod to melt is whether to make videoconferencing solutions