Fleet management software provides organizations that maintain and operate a fleet of vehicles the ability to automate and streamline fleet maintenance and management. Companies that manage fleets of vehicles often have to deal with a large number of variables and concerns relating to the day-to-day operation of these fleets. The use of fleet software can help ease maintenance, reduce expenditures and increase productivity via systems that do not incorporate such solutions. An important functionality that software solutions for fleet management can provide organizations is asset management. This allows users and fleet management to have direct access to information on vehicle service histories and warranties.
The main part of this software package is tracking the vehicles while running on the road. This is usually performed with the help of a GPS device by fitting it into the vehicle, which allows sending the data to a server operated by the provider of the software package. The data on the server can be accessed by the fleet manager by logging into an account via the internet. Being able to track the exact location of vehicles in the fleet makes it easier to run the fleet since depending on the physical location vehicles can be allocated to jobs. This is especially useful for the truck a haulage company which often requires a rapid response to a customer request for a consignment that is needed to be picked up.
Maintenance is always required to be done, and ensuring that it is being done on time is one of the biggest headaches for the owner of a large fleet. A good fleet management software package will ensure that every vehicle is maintained on time by sending a reminder when the maintenance is due according to the schedule set for each vehicle. The software also contains elements which can help the mechanics to carry out the maintenance and to help in controlling inventory of spare parts.
Steps for fleet planning to ensure the safety of the vehicle:
- Basic route planning: Planning the routes or deliveries correctly can result in significant saving of fuel. It is vital to divide the geographic areas into zones and assigning these zones to particular routes can be an efficient and affordable way to plan deliveries. Sometimes people use Google map when planning their routes. Google map has some advanced features that help to prepare the route efficiently.
- Ensure drivers maintain vehicles regularly: It is the responsibility of the company to ensure that the drivers inspect tyre pressures and tread conditions as well as carry out engine checks to top-up with oil/water/anti-freeze regularly.
- Conduct driver safety and efficiency training: If the driver is properly trained, then it will reduce road safety risks, lower insurance costs and improve overall fleet performance. Special care should be taken on careful driving which avoids harsh acceleration and heavy breaking which will promote better anticipation of the road ahead.
- Improve choice of vehicle: While purchasing new vehicles, it is essential to check the whole-life costs including fuel and maintenance cost. The emissions profile, fuel economy, and engine efficiency should be considered.